Privacy Policy

Welcome to Spire Staffing. We are committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible way. This policy outlines how we collect, use, store, and protect your personal data when you visit our website or engage with our services.

1. Who We Are
Spire Staffing is a trading name of Spire Care Services Ltd, a healthcare recruitment agency based in the United Kingdom. Our website address is: www.spire-care.co.uk.

2. What Data We Collect
We may collect the following types of personal data:

From Candidates:

Full name
Contact details (email, phone, address)
Date of birth
Work history, qualifications, and CVs
Right to work documents (e.g., passport, visa)
DBS and safeguarding information
References and referee contact details
Training certificates and professional registration numbers
Payroll and bank details

From Clients:

Contact name and role
Business name and address
Email and phone number
Job descriptions and staffing requirements
Billing and payment details

From Website Visitors:

IP address
Browser and device type
Browsing behavior via cookies

3. How We Use Your Data

We use your data to:
Process applications and match candidates to job opportunities
Conduct right to work, safeguarding, and compliance checks
Contact you regarding jobs, interviews, or staffing requests
Manage payroll and invoicing
Improve our website and services
Comply with legal obligations

4. Legal Basis for Processing
We process your data based on:

Consent (e.g., signing up to job alerts)

Contractual necessity (e.g., placing you in a job)

Legal obligations (e.g., verifying right to work)

Legitimate interests (e.g., business communication)

5. Data Sharing
We may share your information with:

Clients who are recruiting staff

Our compliance and payroll partners

Government agencies (e.g., HMRC, DBS)

Software providers used to manage recruitment or timesheets

Third parties when legally required

We do not sell your data to third parties.

6. Data Retention
We retain your personal data only for as long as necessary:

Candidate data: Up to 6 years after last placement
Client data: As long as our business relationship exists
Website cookies: As per cookie expiration settings

7. Your Rights
Under the UK GDPR, you have the right to:

Access the personal data we hold about you
Correct or update your information
Request deletion of your data
Object to or restrict processing
Request data portability
Withdraw consent at any time (if applicable)
Lodge a complaint with the Information Commissioner’s Office (ICO)

8. Data Security
We take data security seriously and implement appropriate technical and organisational measures to protect your information from unauthorised access, alteration, or loss

9. Cookies
Our website uses cookies to enhance your browsing experience. You can manage your cookie preferences via your browser settings. Please see our Cookie Policy for more details.

10. Contact Us
For any questions or concerns regarding this privacy policy or your personal data, please contact:

Data Protection Officer
Spire Staffing
Email: info@spire-care.co.uk
Phone: 07904861552